This article outlines the process for changing UQAF details on the Moderation Portal, Paradigm, Moodle and other related systems.
TCSI reportable changes to a unit are not permitted after Census Date, these include: Dates (Start Date, End Date, Census Date), Unit Code, Mode of Delivery, Scheduled Unit Provider). If a mistake has been made, please contact Academic Services.
This article will be gradually updated with various scenarios.
TABLE OF CONTENTS
- Change in Unit Coordinator, Additional Lecturer, Marker
- Change in Mode Of Delivery
- Changes to Assessment Methods - change in number of assessments, weightings, name/type of the assessments.
Change in Unit Coordinator, Additional Lecturer, Marker
| Step | Responsible | System | Tasks |
| 1 | College | Moderation Portal | Add a note the UQAF (refer to this article https://actheology.freshdesk.com/support/solutions/articles/51000314441-how-to-notify-a-moderator-of-changes-to-a-uqaf ) |
| 2 | Moderator | Moderation Portal | Add approval comment |
| 3 | College | Notify AUT (moderation@aut.edu.au) of the change | |
| 4 | AUT | Moderation Portal | Update the UQAF |
| 5 | AUT | Paradigm | Update the Scheduled Unit |
Change in Mode Of Delivery
a) If the Mode of Delivery changes, e.g. from 'on campus' to 'off campus'.
Note: this doesn't need moderator approval, but involves manual steps in systems
| Step | Responsible | System | Tasks |
| 1 | College | Notify AUT (moderation@aut.edu.au) if the mode of delivery needs to change from e.g. 'on campus' to 'off campus' | |
| 2 | AUT | Moderation Portal | Update the UQAF record |
| 3 | AUT | Paradigm | Update the Mode of Delivery of the Scheduled Unit. Scenarios:
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b) If a new Mode of Delivery is added, e.g. 'on campus' to 'on campus & off campus'
Note: this doesn't need moderator approval, but involves manual steps in systems
| Step | Responsible | System | Tasks |
| 1 | College | Paradigm | 1. Create a new Scheduled Unit with the same details as the UQAF but different Mode of Delivery 2. Add the Scheduled Assessment items (same as per UQAF) (https://actheology.freshdesk.com/support/solutions/articles/51000234190-scheduling-assessments) |
| 2 | College | Notify AUT (moderation@aut.edu.au) of the change and provide the Unit Code, current SUID and new SUID. | |
| 3 | AUT | Moderation Portal | Add new SUIDs to the UQAF record |
| 4 | College | Moodle (if applicable) |
Refer to instructions here: https://actheology.freshdesk.com/support/solutions/articles/51000511049-how-to-add-ids-to-an-existing-moodle-course |
| 5 | AUT | Online Unit Enrolment Application Form (if applicable) | Add the new unit to the form so students can select it when |
Changes to Assessment Methods - change in number of assessments, weightings, name/type of the assessments.
If the assessment tasks changes but the number of assessment, the assessment name and the weighting stays the same, then there is no need for steps 4 and 5 to change the Scheduled Assessment on Paradigm or Moderation Portal as the tasks are not recorded, just the name and weighting.
| Step | Responsible | System | Tasks |
| 1 | College | Moderation Portal | Add a note the UQAF (refer to this article https://actheology.freshdesk.com/support/solutions/articles/51000314441-how-to-notify-a-moderator-of-changes-to-a-uqaf ) to notify moderator, upload new supporting document (if required). |
| 2 | Moderator | Moderation Portal | Add approval comment |
| 3 | College | Notify AUT (moderation@aut.edu.au) of the change quote the SUID(s) | |
| 4 | AUT or College | Paradigm | Update the Scheduled Assessment items for the Scheduled Unit e.g. name, weighting If College makes the changes, let AUT know and quote SUID(s) |
| 5 | AUT | Moderation Portal | Update the UQAF |