This article outlines the process for changing UQAF details on the Moderation Portal, Paradigm, Moodle and other related systems.
TCSI reportable changes to a unit are not permitted after Census Date, these include: Dates (Start Date, End Date, Census Date), Unit Code, Mode of Delivery, Scheduled Unit Provider). If a mistake has been made, please contact Academic Services.
This article will be gradually updated with various scenarios.
TABLE OF CONTENTS
- Change in Unit Coordinator, Additional Lecturer, Marker
- Change in Mode Of Delivery
- Changes to Assessment Methods - change in number of assessments, weightings, name/type of the assessments.
Change in Unit Coordinator, Additional Lecturer, Marker
| Step | Responsible | System | Tasks |
| 1 | College | Moderation Portal | Add a note the UQAF (refer to this article https://actheology.freshdesk.com/support/solutions/articles/51000314441-how-to-notify-a-moderator-of-changes-to-a-uqaf ) |
| 2 | Moderator | Moderation Portal | Add approval comment |
| 3 | College | Notify AUT (moderation@aut.edu.au) of the change | |
| 4 | AUT | Moderation Portal | Update the UQAF |
| 5 | AUT | Paradigm | Update the Scheduled Unit |
Change in Mode Of Delivery
a) If the Mode of Delivery changes, e.g. from 'on campus' to 'off campus'.
Note: this doesn't need moderator approval, but involves manual steps in systems
| Step | Responsible | System | Tasks |
| 1 | College | Notify AUT (moderation@aut.edu.au) if the mode of delivery needs to change from e.g. 'on campus' to 'off campus' | |
| 2 | AUT | Moderation Portal | Update the UQAF record |
| 3 | AUT | Paradigm | Update the Mode of Delivery of the Scheduled Unit. Scenarios:
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b) If a new Mode of Delivery is added, e.g. 'on campus' to 'on campus & off campus'
Note: this doesn't need moderator approval, but involves manual steps in systems
| Step | Responsible | System | Tasks |
| 1 | College | Paradigm | 1. Create a new Scheduled Unit with the same details as the UQAF but different Mode of Delivery 2. Add the Scheduled Assessment items (same as per UQAF) (https://actheology.freshdesk.com/support/solutions/articles/51000234190-scheduling-assessments) |
| 2 | College | Notify AUT (moderation@aut.edu.au) of the change and provide the Unit Code, current SUID and new SUID. | |
| 3 | AUT | Moderation Portal | Add new SUIDs to the UQAF record |
| 4 | College | Moodle (if applicable) |
Refer to instructions here: https://actheology.freshdesk.com/support/solutions/articles/51000511049-how-to-add-ids-to-an-existing-moodle-course |
| 5 | AUT | Online Unit Enrolment Application Form (if applicable) | Add the new unit to the form so students can select it when |
Changes to Assessment Methods - change in number of assessments, weightings, name/type of the assessments.
If the assessment tasks changes but the number of assessment, the assessment name and the weighting stays the same, then there is no need for steps 4, 5 and 6 to change the Scheduled Assessment on Paradigm, Moodle or Moderation Portal as the tasks are not recorded, just the name and weighting.
| Step | Responsible | System | Tasks |
| 1 | College | Moderation Portal | Add a note the UQAF (refer to this article https://actheology.freshdesk.com/support/solutions/articles/51000314441-how-to-notify-a-moderator-of-changes-to-a-uqaf ) to notify moderator, upload new supporting document (if required). |
| 2 | Moderator | Moderation Portal | Add approval comment |
| 3 | College | Notify AUT (moderation@aut.edu.au) of the change quote the SUID(s) | |
| 4 | AUT or College | Paradigm | Update the Scheduled Assessment items for the Scheduled Unit e.g. name, weighting, delete no longer needed Scheduled Assessments If College makes the changes, let AUT know and quote SUID(s) |
| 5 | College | Moodle (if applicable) | Update the Assessment Grade Categories as needed e.g. name, weighting, delete no longer needed grade categories |
| 6 | AUT | Moderation Portal | Update the UQAF |