This article outlines the process for changing UQAF details on the Moderation Portal, Paradigm, Moodle and other related systems. 


TCSI reportable changes to a unit are not permitted after Census Date, these include: Dates (Start Date, End Date, Census Date), Unit Code, Mode of Delivery, Scheduled Unit Provider). If a mistake has been made, please contact Academic Services.

This article will be gradually updated with various scenarios.


TABLE OF CONTENTS

Change in Unit Coordinator, Additional Lecturer, Marker


ResponsibleSystemTasks
CollegeModeration PortalAdd a note the UQAF (refer to this article https://actheology.freshdesk.com/support/solutions/articles/51000314441-how-to-notify-a-moderator-of-changes-to-a-uqaf )
ModeratorModeration PortalAdd approval comment
CollegeEmailNotify AUT (moderation@aut.edu.au) of the change
AUTModeration PortalUpdate the UQAF
AUTParadigmUpdate the Scheduled Unit
 

Change in Mode Of Delivery


a) If the Mode of Delivery changes, e.g. from 'on campus' to 'off campus'.

 

Note: this doesn't need moderator approval, but involves manual steps in systems
ResponsibleSystemTasks
CollegeEmailNotify AUT (moderation@aut.edu.au) if the mode of delivery needs to change from e.g. 'on campus' to 'off campus'
AUTModeration PortalUpdate the UQAF record
AUTParadigmUpdate the Mode of Delivery of the Scheduled Unit.

Scenarios:
  1. Scheduled Unit has no unit enrolments: change the mode of delivery and click save.
  2. Scheduled Unit has unit enrolments: TCSI delete all unit enrolments, change the mode of delivery, re-enrol all students. This will re-trigger the TCSI report with the correct data.
 

b) If a new Mode of Delivery is added, e.g. 'on campus' to 'on campus & off campus'


Note: this doesn't need moderator approval, but involves manual steps in systems


ResponsibleSystemTasks
CollegeParadigm

1. Create a new Scheduled Unit  with the same details as the UQAF but different Mode of Delivery
(https://actheology.freshdesk.com/support/solutions/articles/51000230254-scheduling-units-one-by-one-


2. Add the Scheduled Assessment items (same as per UQAF)

(https://actheology.freshdesk.com/support/solutions/articles/51000234190-scheduling-assessments)

CollegeEmailNotify AUT (moderation@aut.edu.au) of the change and provide the Unit Code, current SUID and new SUID.
AUTModeration PortalAdd new SUIDs to the UQAF record
CollegeMoodle
(if applicable)
  1. Add new SUID to Moodle course idnumber (append with / or _)
  2. Add new SUID to Moodle Group idnumber ((ppend with / or _), choose unique enrolment key (e.g. Nt001_<SUID>)
  3. Add new Scheduled Assessment IDs to Assessment Grade Categories in the Moodle Gradebook.


Refer to instructions here: https://actheology.freshdesk.com/support/solutions/articles/51000511049-how-to-add-ids-to-an-existing-moodle-course

AUTOnline Unit Enrolment Application Form
(if applicable)		Add the new unit to the form so students can select it when