The enrolment and engagement check is designed to provide insight into the current unit enrolments on Paradigm and compare them with Moodle. This is to help meet the minimum test for a "genuine student" as per obligations under the Higher Education Support Act 2003 (HESA) and to help ascertain whether students might need possible early intervention. Ideally, the check is run a few weeks before Census Date so non-engaged students can be followed up and encouraged to engage. The report provides a starting point but knowledge of individual student's circumstances and unit delivery details are necessary to make a determination if a student classifies as "genuine student".
The report will check the enrolled students on Paradigm that have a census date in the future and compare them with the enrolments on Moodle.
The check may take up to 30 minutes to complete (~4 seconds per unit enrolment). Once finished, an email containing the report will be sent to the user who initiated the check. Please wait until you receive the report before triggering it again.
For each unit enrolment, the check looks for the existence of
- the Scheduled Unit ID in a Moodle course
- the Student Number in a Moodle user profile
- an enrolment of the Student in the Moodle course (*1)
- the last access date in the Moodle course
- a timestamp for an activity completion (*2)
The report will be sent as a CSV attachment and will list each unit enrolment as a row:
To run an enrolment and engagement check go to Moodle Courses · Moderation Portal (actheology.edu.au) and click on Run Enrolment & Engagement Check.
A confirmation pop-up will appear, click OK.
It will then trigger the workflow, click OK.
Please wait until you receive the report before running the check again!
(*1) a student enrolled in a hidden Moodle course will be marked as "not found" as as the Moodle course is not accessible to the student.
(*2) an activity completion check depends on the Moodle course and activity/resource settings.
a) the Moodle course setting needs to have Completion tracking turned on - ideally at the beginning of the semester as the tracking will start once it's turned on.
b) a resource or activity will need to have Activity completion turned on as well. Once an activity completion has been recorded, the activity completion setting can no longer be changed.
Example of a possible setting: an assignment completion is automatically marked as completed if the student has made a submission and a grade is assigned.
