Every new UQAF, including clones, are saved for an internal check, and an email will notify the UQAF checker of it. The email includes a link to the 'Check UQAFs' page.
The UQAF Checker can amend any field on the form.
If the UQAF is ready to be submitted to the moderator or saved for scheduling (if previously approved), the Checker will need to attach a Unit Outline (or another supportive document that describes all tasks and lists the bibliography) prior to saving.
If the UQAF is not ready, the UQAF Checker can either cancel out or save it for another UQAF Checker.
The 'Check UQAFs' page can be accessed via the top menu bar on the Moderation Portal: https://moderation.actheology.edu.au/uqafs/check_uqafs/
1) 'UQAFs saved for me to check' are pre-filtered in the list. The users can change the view to show all saved UQAFs. This can be used when the assigned UQAF checker is unavailable and another user needs to step in.
2) To open a saved UQAF, click on Edit
3) If the UQAF is ready to be submitted to the moderator/saved for scheduling (if previously approved), a unit outline or supportive document that describes all tasks and lists the bibliography needs to be uploaded.
Click on Submit.
Once submitted, an email will either be sent to the moderator notifying them of a new submission or if the UQAF was previously approved, or to the UQAF contact and the College Primary Contact (if nominated), notifying them that the UQAF is ready to be scheduled on Paradigm.
4) If the UQAF is not ready, but needs to be internally checked by someone else, the Save or Submit selection can be changed to 'Save for internal check'.
5) When 'save for internal check' is selected,
a) the fields 'UQAF Checker' is cleared and a new UQAF Checker needs to be selected.
b) the internal link to the attachment can be modified
c) the Internal Comment for UQAF Checker can be edited. The previous comment is moved down, and the current user's name is added. All of it or just If the previous comment can be deleted if it's no longer applicable.
Note: the internal comment is not visible to the moderator.
d) click on Submit
e) an email will be sent to the new UQAF Checker, including the internal comment.
A saved UQAF can be deactivated if no longer required.
